Features and benefits

The supplied “Expenses” software module is a plug-in for the MS Excel program. It runs within the MS Excel using its engine and capabilities.

The “Expenses” module allows you to create a reporting period, add and save expenses records, which then can be simply emailed to Coordinator, Accountant or Manager. You can review / edit / delete individual records until that time you are ready to send them away.

All your records for all reporting periods will be kept in one file, which can be reviewed at any time.

The user interface features 2 views:

• Form 1 (selected expenses report for selected accounting period).
• Form 2 (consolidated view grouped by references)

The "Expenses" software is a distributed system, where each member of staff (employee) has its own module - one of four "roles": Employee, Co-Coordinator, Accountant, Manager. Each of these roles has its own functionality.

Accountant / Coordinator / Manager may correct your records, if they find errors, and send you back the updated report. Each of these modules can view expenses reports for many employees.

"Manager" can approve expenses reports (and automatically lock them to prevent editing the approved expenses).

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Sample Screenshots

The system supports multi-company operations.

"Accountant " can register and sign cheques.

If there were some corrections and the report was sent back to you as an Employee, all you need to do is to import the received report (“one-click-of-a-button” operation), which will be synchronised in accordance to the latest review.

You will be able to print reports if you wish to keep a hard copy as well.

The system is able to maintain a directory of accounting references (groups), with VAT rates and ability to 'check' (allow/disallow) those types of expenses references that can be paid by corporate credit card.

Our proposal

The "Expenses" module was built to the specific requirements of a customer. Not only this work adds up to our company CV, but also enforced our experience and knowledge of accounting procedures and terminology. If you wish us to make-up a similar module to your specification please contact us.